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Dear Theresa, I trust this letter finds you well. I am writing to formally express my concerns regarding the recent changes to the spare shift system within the team, a situation which has caught both myself and at least one other colleague by surprise as we were not previously informed of these alterations. Historically, I have understood that when placed on spare shifts, employees are expected to remain on call within the hours designated on the roster, available for potential work as required by Network Rail. However, I have recently been informed that these changes have occurred due to individuals allegedly refusing to attend their rostered spare shifts. It is my belief that such action, if accurate, would constitute a breach of the contractual obligations of the individuals concerned and should therefore be addressed in accordance with the company’s disciplinary procedures. I am also concerned that the way this situation has been handled raises significant issues potentially in employment law and Network Rail policy. Specifically, it appears the team may now be facing what could be interpreted as “collective punishment” for the actions of a few individuals. As I understand it, collective punishment is generally considered unfair and, in some cases, may be illegal in the UK, as it infringes on individual accountability. The recent change requiring employees on standby shifts to sit in an office for the duration of their shift is perceived as a form of group discipline. This approach seems to penalise the entire team for the actions of a few, rather than addressing the issue with the individuals directly involved. According to the Acas Code of Practice on Disciplinary and Grievance Procedures, disciplinary actions should be fair and consistent, and employees should not be penalised for the actions of others. Additionally, the Employment Rights Act 1996 outlines the importance of fair treatment and the right to not be unfairly dismissed or subjected to detriment. GOV.UK also advises that disciplinary actions should be based on individual behaviour and not on the actions of a group, with each case handled on its own merits and employees given the opportunity to respond to any allegations against them. I wish to emphasise that I raise this grievance in good faith and without prejudice. I trust that you will take my concerns seriously and consider the potential legal and ethical implications of the current approach. I would appreciate the opportunity to discuss the matter further and seek a fair and reasonable solution. Yours sincerely,

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Dear Theresa, I hope this letter finds you well. I am writing to formally express my concerns regarding the recent changes to the spare shift system within our team. This situation has taken both myself and at least one other colleague by surprise, as we were not previously informed of these alterations. Historically, I have understood that when placed on spare shifts, employees are expected to remain on call during the hours outlined in the roster, ready for potential work as needed by the company. However, I have recently learned that these changes were made due to "individuals" allegedly refusing to honour their rostered spare shifts. If that is indeed the case, it raises serious concerns, as such actions would seem to breach the contractual obligations of those individuals and should be addressed through the company’s disciplinary procedures. Additionally, I am troubled by the manner in which this situation has been managed, as it raises significant issues which could touch upon employment law. It appears that the team may now be facing what could be interpreted as "collective punishment" for the actions of a few. As I understand it, collective punishment is not only frowned upon but is, under certain circumstances, illegal in the United Kingdom, as it infringes upon individual accountability. I want to emphasize that I raise this grievance in good faith and without prejudice. I trust that you will take my concerns seriously and consider the potential legal and ethical implications of the current approach. I would appreciate the opportunity to discuss this matter further and seek a fair and reasonable resolution. Thank you for your attention to this issue. I look forward to your response. Yours sincerely, Kevin J Malloy