How to Write a Letter of Intent to Vacate Apartment
Header: Include your name, address, phone number, and email at the top of the letter. Follow this with the date and the landlord's name and address.
Subject Line: Clearly state the purpose of the letter, such as "Letter of Intent to Vacate Apartment."
Salutation: Address the landlord or property manager formally (e.g., "Dear [Landlord's Name],").
Opening Statement: Begin with a clear statement of your intent to vacate the apartment. Include the address of the apartment and the date you plan to move out.
Notice Period: Reference the notice period required by your lease agreement. Confirm that you are providing the appropriate amount of notice.
Forwarding Address: Provide your new address for future correspondence, including the return of your security deposit.
Request for Inspection: Politely request a walkthrough or inspection of the apartment before your departure to discuss any potential deductions from your security deposit.
Gratitude: Express appreciation for the time spent in the apartment and any positive experiences you had during your tenancy.
Closing Statement: Reiterate your intent to vacate and your willingness to cooperate during the transition.
Signature: End with a formal closing (e.g., "Sincerely,"), followed by your signature and printed name.
Example:
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Phone Number]
[Your Email]
[Date]
[Landlord's Name]
[Landlord's Address]
[City, State, Zip Code]
Subject: Letter of Intent to Vacate Apartment
Dear [Landlord's Name],
I am writing to formally notify you of my intent to vacate my apartment located at [Apartment Address] on [Move-Out Date]. This letter serves as my [number of days] days' notice as required by our lease agreement.
Please send any correspondence regarding my security deposit to my new address: [New Address].
I would appreciate the opportunity to schedule a walkthrough of the apartment prior to my move-out date to discuss the condition of the unit and any potential deductions from my security deposit.
Thank you for the time I have spent in your property. I have enjoyed my stay and appreciate your support during my tenancy.
Sincerely,
[Your Signature]
[Your Printed Name]
