AI Services Usage at Eurogentec Life Science and Biopharma About Eurogentec Eurogentec is a leading provider of specialized solutions in the life sciences and biopharma sectors, offering a range of services from custom oligonucleotides, peptides, antibodies, to cutting-edge molecular biology tools. To remain at the forefront of innovation and support our team’s productivity, we are increasingly incorporating Artificial Intelligence (AI) into our everyday operations. AI-Powered Online Services: AI tools can significantly enhance productivity by automating and streamlining various tasks, including content generation, translation, summarization, and data comparisons. These AI services enable Eurogentec to operate more efficiently while maintaining high standards of accuracy and quality. Types of AI Services Available: 1. Content Generation AI can assist in creating content for reports, publications, presentations, and other written materials by generating text based on specific prompts. 2. Translation AI-powered translation tools ensure that research documents, clinical data, and other content are accurately translated into multiple languages. 3. Summarization Large documents, research papers, and articles can be condensed into clear and concise summaries, saving time and improving accessibility. 4. Cross-referencing & Comparisons AI tools can perform cross-referencing and comparisons of data or files submitted to the system, helping to identify relationships, trends, and inconsistencies in research findings. Preparation for Using AI Services To ensure secure and efficient use of AI services, employees must follow these preparation steps: 1. Create an Account ○ Use your Eurogentec or Anaspec email address to create accounts for AI services. ○ Ensure that accounts are created strictly for professional purposes. 2. Secure Your Account ○ Create a strong, unique password that differs from your internal passwords. ○ Request DIGITEC to install a password manager (e.g., KeyPass) to manage your passwords securely. ○ Enable Multi-Factor Authentication (MFA) using your smartphone for an extra layer of security. 3. Notify DIGITEC ○ Always inform DIGITEC when creating a new account with any online service. ○ Do not share your password with DIGITEC, but they will record the accounts you use to track security exposure. Usage Guidelines: To maintain confidentiality and data security, follow these guidelines when using AI tools: 1. Never Submit Confidential Information: ○ Contracts with clients or suppliers and their annexes. ○ Confidential Data: Client names, product details, internal documents, or proprietary information. ○ Personal Information: HR data, personal identifiers, addresses, phone numbers, etc. ○ Internal Organizational Plans: Internal presentations, meeting notes, electrical schematics, building plans, etc. 2. Exceptions: ○ Publicly Available Documents: Reports, publicly available website content, etc. ○ Be Cautious: A document found on the internet is not automatically public. It depends on the intentions of the poster or publisher, so verify the nature of the document before uploading. Ensuring Security and Compliance Eurogentec places great importance on maintaining the confidentiality and integrity of sensitive information. By following these best practices for using AI services, we can ensure that our operations continue to function securely and efficiently while minimizing the risk of data exposure.